Privacy Statement

In carrying out its work as a not-for-profit foundation, the International Panorama Council may in some cases use personal data. In conformity with The General Data Protection Regulation (“GDPR”) which establish the European regulations concerning the use and processing of personal information, we take the utmost care to protect your privacy. Employees of the International Panorama Council who have access to the data, handle it confidentially in accordance with the principles of the International Panorama Council.

The basic principles that underlie data processing by the International Panorama Council are that:

• The International Panorama Council has permission to register the data;
• The data are necessary for the execution of an agreement between you and the International Panorama Council;
• The data are necessary to meet legal requirements;
• You have a vested interest in the fact that the International Panorama Council collects the data (i.e. BSN for tax authorities to qualify for income tax advantage);
• The International Panorama Council has a legitimate interest in the processing of the data;
• The International Panorama Council only uses personal data for the described purposes; and
• The International Panorama Council collects and processes no more and no other data than needed for those purposes. These purposes include the processing of personal data in the context of open calls, informing people about campaigns and events, etc. organized by the International Panorama Council. This Privacy Statement provides insight into the way in which the International Panorama Council handles this information.

1. How does the International Panorama Council collect data?

The following lists the most common ways in which we may collect your personal data:

• When you sign up to receive e-mail newsletters from us;
• When you participate in surveys or research;
• When you register for and participate in our conferences, activities, and initiatives;
• When you request information or assistance;
• When we process your conference proposal submissions;
• When we respond to your employment inquiries or applications; and
• When you communicate with us through the Council’s website and social media.

2. What data does the International Panorama Council collect?

When you view the International Panorama Council website or social media pages, our servers may keep an activity log that does not identify you individually. In general, we collect and store:

• Information about the computer or other device that you use to access the site;
• Information about your use of the website, i.e. “traffic data” such as time of access, date of access and other data that gives insight into browsing patterns; and
• Personal information collected, for instance, from forms or conference calls, including an e-mail address and other personal details. By submitting this information in writing or in a digital application, you give permission to the International Panorama Council to retain that information for future communication in the context for which the information was given, for example to receive the International Panorama Council newsletter.

3. How does the International Panorama Council use data?

General Uses

• Responding to your inquiries;
• Sending you newsletters, mailings, and information about conferences, initiatives, and activities by e-mail or another medium;
• Conference registration;
• Research for projects and nominations; and/or
• Performing statistical and demographic analyses of users of the website and their usage patterns.

The International Panorama Council adheres to the highest standards of ethical practices in all our operations and is dedicated to protecting the privacy of all our contacts. We occasionally share data with third parties who perform website analytics. Contracted parties work under the same privacy rules as the International Panorama Council. Information obtained from users on the International Panorama Council website and analyzed by third parties provides insight into viewer interests to help us improve website organization and optimize information about International Panorama Council activities.

4. Transfer to third parties

We may also share information with members or collaborating partners for joint projects or collaborations. Personal information is retained in the International Panorama Council database in order to carry out activities and to facilitate future communication.

The International Panorama Council may transfer personal data to the authorities or judicial authorities on the basis of a legal obligation.

For all other matters, the International Panorama Council will only use the data if the person concerned has given their explicit consent.

5. Social media networking

Links on the International Panorama Council website can redirect viewers to our partners’ websites and various social media networks. If a user clicks through to another site or social media network, the network may place its own cookies and gather data. In this case their own privacy policies apply.

6. How we use Cookies

Like many websites, we use “cookies,” which are small text files that are stored on your computer or equipment when you visit us that records your preferences. We use cookies to track use of our websites and online services. We may also use cookies to monitor traffic, improve the websites, and make it easier and/or relevant for your use. Our website is functional without the retention of cookies. You have the ability to accept or decline cookies. Please see here for more information on cookies: www.allaboutcookies.org.

In order to make the website more user-friendly, the International Panorama Council uses Google Analytics, a web service provided by Google Inc. Google Analytics uses cookies to help the website analyse how visitors use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google, which is a member of the Safe Harbour principles. Any user can refuse the use of cookies by indicating this in the settings of their browser.

7. Access, correction and amendment of data

We will use reasonable efforts to securely process all personal information in line with the rights specified under the GDPR, in particular those related to the following requests:

• Access to your personal information;
• Correction of the personal information that we hold;
• Deletion of your personal information;
• A restriction of processing of your personal information;
• Transfer of your personal information to another party; or
• Objection to processing of your personal information based on the International Panorama Council’s legitimate interest to use it and there is something about your particular situation that causes you to object to such processing.

Users may request the International Panorama Council to inspect, correct or delete the data processed by the International Panorama Council by contacting the Secretary-General at secretary@panoramacouncil.org.

8. Amendment Privacy Statement

The International Panorama Council has the right to expand or amend this Privacy Statement in the future. Your continued use of our website following the posting of changes to this Privacy Policy will mean you accept those changes.